Abilities in the Workplace

In a work setting, we are also exposed to individuals with varied skills, talents, and abilities. Another component of diversity in the workplace is the wide range of physical and mental abilities of people you may work with. A common misconception or view of people with disabilities focuses on what an individual may lack or cannot do. Characterizing people solely by their disabilities and perceiving them as inferior to the non-disabled can lead to social prejudice and discrimination, also known as ableism.

Our challenge in the area of disabilities is learning to transcend our perception of someone’s limitations, to adopt universal design thinking and practices in order to accommodate a range of abilities, and, to extend the possibilities for both individual and collective business performance.

Disability Awareness

General perception and understanding of those who are different is due to a combination of factors including a lack of exposure to people with disabilities, the vague definition of disability, and privacy and discrimination concerns. The Americans with Disabilities Act (ADA) defines an individual with a disability as a person who has a physical or mental impairment that substantially limits one or more major life activities, a person who has a history or record of such an impairment, or a person who is perceived by others as having such an impairment. Further, people with disabilities are not required to disclose their disability, and indeed, they are often advised not to—at least in the job search process.^[1]

It’s important to note that not all disabilities are visible or accompanied by obvious cognitive or processing challenges. It’s possible to work with someone for a long time before you learn that they have a disability. Some disabilities can be invisible or usually unobtrusive Multiple sclerosis (MS) for example, can lay dormant and then flare up resulting in mobility issues, fatigue, vision problems, and impaired coordination. Additionally, some mental health conditions (like ADHD or OCD) can impact a person’s work but are completely invisible.

Learn More

People with disabilities are under-represented in media and entertainment—a situation that the Alliance for Inclusion in the Arts is seeking to address. ReelAbilities is the largest film festival in the U.S. that focuses on showcasing films by, or about, people with disabilities.

Overcoming Communication Challenges

People with disabilities can experience unique communication challenges whether they have sensory impairments (blindness or deafness), cognitive disorders (autism spectrum disorder, post-stroke challenges), or physical disabilities (head trauma or neurological injury). In particular, some communication difficulties in the workplace can include the following:

• Difficulty speaking: speech may be unclear, interrupted by stuttering, or abnormally slow, fast, or irregularly paced
• Difficulty with listening for extended periods or listening to multiple people participating in a conversation
• Difficulty reading manuals with dense amounts of text
• Difficulty keeping track of procedural material without the help of notes or hands-on experience
• Difficulty interpreting language that has implied meaning such as indirect requests or offers for help, or certain types of humor
• Difficulty interpreting body language, the emotions of others, or other non-verbal language
• Difficulty communicating with unfamiliar people; this can include eye contact

Whether individuals have disclosed a disability or not, the way you approach a communication breakdown or misunderstanding matters.

• If you do not understand something a person says, do not pretend that you do. Ask the individual to repeat what they said and then repeat it back. Try to ask questions that require only short answers or a nod of the head.
• Concentrate on what the person is saying and do not rush to a conclusion about what you think they mean. Do not speak for the individual or attempt to finish their sentences.
• If you are having difficulty understanding the individual, consider writing as an alternative means of communicating, but first ask whether this is acceptable.

Other things to consider are:

• If you are in a public area with many distractions, consider moving to a quiet or private location.
• Be prepared to repeat what you say, orally or in writing.
• Offer assistance completing forms or understanding written instructions and provide extra time for decision-making. Wait for the individual to accept the offer of assistance; do not “over-assist” or be patronizing.
• Be patient, flexible, and supportive. Take time to understand the individual and make sure the individual understands you.

If you notice a communication breakdown or misunderstanding, it is of utmost importance to treat everyone with dignity, respect, and courtesy. Be patient, be supportive, and take as much time as necessary to listen to the individual because it can make all of the difference.

Developing an Accessible Workplace

Technology accommodations might include the use of large display screens, screen readers, and/or voice recognition software. In order to communicate effectively across a range of abilities, businesses also need to design materials—from onboarding and ongoing communications to training and development—with accessibility in mind. Rather than adjusting materials and programs to accommodate a person’s particular disability, a best practice is to use a Universal Design for Learning (UDL) approach so that no change is necessary.

Universal Design for Learning

Universal Design for Learning (UDL) is an educational framework that aims to improve and optimize teaching and learning for all people based on scientific insights into how humans learn. UDL guides the development of flexible learning environments and materials that can accommodate individual learning differences. It emphasizes providing multiple means of representation, action, expression, and engagement to support the diverse needs of all students, including those with disabilities.

The concept and language of UDL were inspired by the universal design movement, proposing that “products and environments be designed to be usable by all people, to the greatest extent possible, without the need for adaptation or specialized design.”^[2]

As with many conceptual frameworks, there are different approaches to achieving UDL. The following 7 core principles provide the framework for an online educational certification program at Saddleback College:

1. Principle 1: Inclusive & Fair
2. Principle 2: Straight-Forward & Clear
3. Principle 3: Flexible & Fair
4. Principle 4: Explicitly Presented
5. Principle 5: Supportive
6. Principle 6: Minimize Effort
7. Principle 7: Appropriate Learning Space

These principles clearly contribute to a fair, inclusive, and effective workplace. The advantage is that applying the design principles also makes information more accessible to people for English language learners. The clarity that the design principles require also contributes to clear communication across other diversity dimensions—for example, cultures and ethnicities.

Strategies to Improve Communication

There are also simple, practical adjustments we can make in our one-on-one interactions that will facilitate effective communication. The following eight recommendations, adapted from a toolkit for medical practitioners, are equally relevant to communicating with people with disabilities in the workplace:^[3]

• Allocate additional time to achieve the communication objective.
• Be aware of your tone of voice and nonverbal signals.
• Moderate your speaking pace and give the person with a disability adequate time to process and respond to what you’ve communicated.
• Actively confirm the person’s understanding and your own understanding of what they communicated.
• Focus on abilities rather than disabilities.
• Use specific rather than abstract language; for example, “bring a pen and paper” rather than “get ready for the meeting.”
• Stage conversations in areas that are relatively quiet without distracting activity or background noise.

Just as our history is not our destiny, our frame of reference doesn’t need to limit our future possibilities—individually or collectively, as a business or society. Disability rights are not only civil rights, they’re human rights—the right to strive to achieve our full potential, whatever that is. 

Additional Resources

• A Guide to Disability Rights Laws
• Employers’ Practical Guide to Reasonable Accommodation Under the Americans with Disabilities Act (ADA)
• Society for Human Resource Management’s (SHRM) Developing an Accessible Workplace Toolkit
• The Language of Disability: Do’s and Don’t’s

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