• Recognize the differences between casual and formal writing styles

Formal vs. Informal Writing Styles

Differentiating between formal and informal writing styles is important to adapting your communication to a variety of situations. Both styles have their place and purpose, influencing how messages are interpreted by various audiences.

Formal Writing

Formal writing is characterized by its structured approach, strict adherence to grammar rules, use of sophisticated vocabulary, and avoidance of contractions and colloquialisms. It often employs passive voice and an impersonal tone. A formal writing style is typically found in business reports, academic papers, professional emails, and communications with senior management or unfamiliar recipients.

In formal business emails, like a follow-up after meeting a potential partner, the language is precise and deferential, using phrases such as “I would like to thank you” and “As discussed in our meeting.”

Informal Writing

Informal writing is casual and conversational. It mirrors spoken language, using contractions, slang, and personal anecdotes. This style allows for more emotional expression and may not follow all grammatical rules or correct spelling. An informal writing style is common in internal communications, social media posts, and more casual interactions with friends, family, and close business colleagues.

A CEO’s blog post discussing personal experiences and lessons learned in a relatable, conversational tone is an example of the use of informal writing in a work-related context.

Key Differences

Attributes	Formal	Informal
Tone and Language	Detached, uses complex sentence structures, and avoids personal pronouns and direct address.	Direct, uses simple language, and may include direct address and emotional expressions.
Purpose and Audience	Serves to inform or persuade in professional or academic contexts.	Aims to connect on a personal level, often used among colleagues or in less formal contexts.
Structure and Format	Adheres to traditional structures with clear organization.	More flexible, often mimicking natural speech patterns.

Formal vs. Informal Writing Tips

Select Video:How to Make Your Writing Sound SmarterWriting Emails In English – Formal, Semi-Formal or Informal?30 Phrases for the Perfect Business Email

You can view the transcript for “How to Make Your Writing Sound Smarter (Informal vs. Formal Tone)” here (opens in new window).

You can view the transcript for “Writing Emails In English – Formal, Semi-Formal or Informal?” here (opens in new window).

You can view the transcript for “30 Phrases for the Perfect Business Email” here (opens in new window).