• Understand what a computer is

A computer is an electronic device that processes information. It can take in data (input), perform operations on that data (processing), store data, and then produce an output. Computers are everywhere in the modern workplace, making tasks faster, more efficient, and more accurate.

Types of Computers in the Workplace

There are many different types of computers, and each one serves a different purpose. Here are a few common types found in workplaces:

• Desktop Computers: These are the most common in offices. They are stationary and have separate components (monitor, CPU, keyboard, etc.).
• Laptops: These are portable computers, often used by employees who need to move between locations, such as those working remotely or traveling for business.
• Servers: These are powerful computers that store and manage data for multiple users across a network. Servers are critical for companies that need to store large amounts of data or support multiple users.
• Mobile Devices: Smartphones and tablets are often used for quick tasks like checking emails, managing calendars, or communicating on the go.

Alex uses different devices for various tasks in their busy life. At work as a receptionist, Alex relies on a desktop computer to manage emails, appointments, and office tasks efficiently. For school, Alex uses a laptop to take notes, complete assignments, and attend virtual classes. In their free time, Alex turns to their smartphone to browse social media, chat with friends, and stay entertained. Each device serves a different purpose, allowing Alex to stay productive and connected both professionally and personally.

Computers perform a variety of functions that help streamline workplace operations:

• Word Processing: Programs like Microsoft Word allow employees to create and edit documents efficiently.
• Data Management: Computers can store, organize, and analyze large amounts of data. Software like Microsoft Excel is often used for managing spreadsheets and performing calculations.
• Communication: Computers enable employees to communicate easily through email, instant messaging, and video conferencing software, making remote work possible.
• Automation: Many tasks, such as data entry, payroll, and even customer service, can be automated using software, reducing the need for manual labor and improving accuracy.