The main difference between one-on-one screen-sharing calls and group screen-sharing is that distraction and inattention increase exponentially with more people on the call. In a one-on-one situation, if the person you\u2019re talking to gets lost or needs more explanation, they\u2019ll just ask. In a group situation, they may be too embarrassed, or they may ask long after you\u2019ve moved on. Thus, it is essential that as a presenter you do the following:<\/p>\r\n
If you are sharing slides, animations can help people stay engaged. This is not to say that you should have text or images swooping in and dancing on the page in a dizzying way. Rather, making your bullet points appear one at a time or having a piece of your pie chart flash when you start to talk about it can help your listeners re-engage with the slides.<\/p>\r\n
Most video conferencing platforms have a chat function that you can choose to use. If you do, it\u2019s good to set some ground rules about how participants should engage with the chat. The chat typically appears as a running bar along the side of the screen that looks a bit like an IM thread. Participants can post questions or comments there. Think about using the chat if you are in any of these situations:<\/p>\r\n
Skip the chat if you feel it might invite unwanted comments or side conversations, if the group is too small to need it, or if the purpose of the meeting is to have a discussion equally among all participants.<\/p>\r\n
In a meeting where some people are together in a room viewing documents or a presentation while others are participating virtually, the standard guidelines for hybrid meetings all apply.<\/p>\r\n
In particular, since the people in the room won\u2019t see the remote participants as well while the presenter is sharing their screen, be sure to appoint an advocate for them and build in reminders to address them and include them in the conversation. This can sometimes be done with someone keeping an eye on the chat.<\/p>\r\n
If the main speaker or presenter is remote from the group, the main challenge is to prevent side conversations from taking place while that person is speaking. It\u2019s really easy to ignore the disembodied voice of the speaker in favor of the live person next to you.<\/p>\r\n The main difference between one-on-one screen-sharing calls and group screen-sharing is that distraction and inattention increase exponentially with more people on the call. In a one-on-one situation, if the person you\u2019re talking to gets lost or needs more explanation, they\u2019ll just ask. In a group situation, they may be too embarrassed, or they may ask long after you\u2019ve moved on. Thus, it is essential that as a presenter you do the following:<\/p>\n If you are sharing slides, animations can help people stay engaged. This is not to say that you should have text or images swooping in and dancing on the page in a dizzying way. Rather, making your bullet points appear one at a time or having a piece of your pie chart flash when you start to talk about it can help your listeners re-engage with the slides.<\/p>\n Most video conferencing platforms have a chat function that you can choose to use. If you do, it\u2019s good to set some ground rules about how participants should engage with the chat. The chat typically appears as a running bar along the side of the screen that looks a bit like an IM thread. Participants can post questions or comments there. Think about using the chat if you are in any of these situations:<\/p>\n Skip the chat if you feel it might invite unwanted comments or side conversations, if the group is too small to need it, or if the purpose of the meeting is to have a discussion equally among all participants.<\/p>\n In a meeting where some people are together in a room viewing documents or a presentation while others are participating virtually, the standard guidelines for hybrid meetings all apply.<\/p>\n In particular, since the people in the room won\u2019t see the remote participants as well while the presenter is sharing their screen, be sure to appoint an advocate for them and build in reminders to address them and include them in the conversation. This can sometimes be done with someone keeping an eye on the chat.<\/p>\n If the main speaker or presenter is remote from the group, the main challenge is to prevent side conversations from taking place while that person is speaking. It\u2019s really easy to ignore the disembodied voice of the speaker in favor of the live person next to you.<\/p>\nGroup Screen Sharing Calls<\/h2>\n
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Chatting While Presenting<\/h3>\n
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Screen Sharing in Hybrid Meetings<\/h2>\n